Study Hacks Blog Decoding Patterns of Success

On Full Horizon Planning and the Under-Appreciated Power of Workflow Systems

October 6th, 2015 · 8 comments

The Missing System

Here’s something that baffles me: the fact that most companies don’t invest in helping their employees develop effective workflow systems.

(It’s probably worth taking a moment here for definitions: When I say “workflow system,” I mean a set of habits and tools used to organize what work you do and when you do it. And when I say “effective,” I’m referring to the amount of value you produce.)

Most people don’t dedicate much thought to such systems. The default, instead, is to run your day as a reaction to events and deadlines on your calendar, an inconsistently referenced task list, and, most of all, the flux coursing through your inbox.

As productivity nerds know, however, there are much more effective ways to get important things done.

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Deep Habits: Three Recent Daily Plans

September 29th, 2015 · 26 comments


A Blocking Believer

Longtime Study Hacks readers know I’m a proponent of planning in advance how you’re going to spend your time. To this end, each morning I block out the hours of my work day in one of my trusted Black n’ Red notebooks (see above), and assign specific efforts to these blocks.

My goal, of course, is not to make a rigid plan I must follow no matter what. Like most people, my schedule often shifts as the day unfolds. The key, instead, is to make sure that I am intentional about what I do with my time, and don’t allow myself to drift along in a haze of reactive, inbox-driven busyness tempered with mindless surfing.

Though the basic idea behind daily planning is simple — block out the hours of the day and assign work to these blocks — many readers ask me good questions about the details of its implementation. In response to these queries, I thought it might be useful to show you a few of my actual daily plans from recent days during this past month…

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Alexandra Pelosi is Not Buying What Silicon Valley is Selling

September 16th, 2015 · 18 comments

Pelosi’s Anti-Social Confession

Alexandra Pelosi falls within a prime professional demographic for social media use.

She makes documentary films on topical issues, dabbles in activism, and is a frequent TV commentator.

She lives in New York and grew up in San Francisco (which her mom, Nancy Pelosi, famously represents in Congress).

She wears ironic, black-framed nerd glasses.

But if you want to friend her on Facebook or browse her tweets you’re out of luck. Here’s Pelosi talking last Friday on the Overtime segment of Bill Maher’s HBO show (10:35 in the above clip):

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How Louis C. K. Became Funny and Why it Matters

September 7th, 2015 · 13 comments

Louis C. K.’s Plateau

A reader recently sent me the above video of comedian Louis C. K. speaking at a 2010 memorial to George Carlin. His brief remarks provide interesting insight into the reality of how people reach elite levels in their fields — and why it’s so rare.

As C. K. begins, when he first attempted comedy, he was, like most new comedians, terrible. But he wasn’t deterred:

“I wanted it so bad, that I kept trying, and I learned how to write jokes.”

This early burst of effort helped C. K. become a professional, with a full hour’s worth of reasonable material.

It was here, however, that he stalled. For a long time…

“About fifteen years later, I had been going in a circle that didn’t take me anywhere. Nobody gave a shit who I was, and I didn’t either, I honestly didn’t. I used to hear my act, and go, ‘this is shit and I hate it.'”

This is the lesser told story about the quest for elite accomplishment. It’s common to hear about the exciting initial phase where you’re terrible but motivated and therefore see quick returns.

But so many people, like C. K., soon hit a plateau. They’re no longer bad. But they’re also not improving; stuck in a circle that doesn’t take them anywhere.

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Digital Sabbaticals Don’t Make Sense

September 3rd, 2015 · 25 comments


The Digital Sabbatical

The idea of a “digital sabbatical” is relatively recent: the earliest traces I can find date to 2008 (e.g., this dated gem from CNN). Its popularity, however, has skyrocketed since then.

The mechanics of a digital sabbatical are simple: you set aside a period of time — typically on the scale of days — where you refrain from using some subset of your standard digital network tools.

Many reasons are given for these sabbaticals. Some seem contrived, like boosting creativity or losing weight, but most people understand the real appeal of this behavior: their digital lives consume and ultimately exhaust them, and they crave a break.

As Pico Iyer put it: “It’s only by having some distance from the world that you can see it whole.”

To me, however, this idea never quite made sense.

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Deep Habits: Process Trumps Results for Daily Planning

August 14th, 2015 · 46 comments


The Planning Pitfall

Daily plans are tricky.

As I’ve long maintained, if you don’t give your time a job, it will dissipate in a fog of distracted tinkering. Simply having a to-do list isn’t enough: you need to provide the executive center of your brain a more detailed target to lock onto.

There is, however, a pitfall with this productivity strategy that I stumble into time and again: it’s easy to start associating “success” for your day with accomplishing your plan exactly as first envisioned, and to label any other outcome as a “failure” — a belief that triggers near constant frustration for most jobs.

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Einstein Was Boring Before He Was Brilliant

August 5th, 2015 · 46 comments


The Einstein Myth

The story has become lore.

Albert Einstein was a rebellious student who chafed against traditional schooling and earned bad grades. After his university education, his brilliance was overlooked by a conformist academy who refused to give him a professorship. Broke and unemployed, Einstein settled for a lowly job as a patent clerk.

But this turned out to be a blessing in disguise. Free from the bonds of conventional wisdom, he could think bold, original thoughts that changed the world of physics.

The reality, of course, is more complicated.

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Tim Ferriss in a Toga: The Ancient Greeks on Labor and the Good Life

July 28th, 2015 · 24 comments


The Wondrous Water Wheel

Writing in the first century B.C., Anitpater of Thessalonica made one of the first known references to the water wheel:

“Cease from grinding, ye women who toil at the mill; sleep late even if the crowing cocks announce the dawn. For Demeter has ordered the Nymphs to perform the work of your hands, and they, leaping down on the top of the wheel, turn its axle….we taste again the joys of the primitive life, learning to feast on the products of Demeter without labor.”

I recently encountered this quote in Lewis Mumford’s seminal 1934 book, Technics & Civilization As Mumford points out (drawing some on Marx), the striking thing about Anitpater’s reference to the water wheel is how its beneficiaries responded: This tool reduced their labor, so they reinvested that time in non-labor activities (“sleep late even if the crowing cocks announce dawn”).

This is a point that Mumford makes elsewhere in the book: in many times and cultures (and especially in ancient Greece), there was a notion of the right amount of work to support your profession. Once you reached that level, you were expected to turn your remaining attention to other matters like food, play, politics, and the intellectual life.

If new tools helped you reach that level sooner, then you had that much more time to yourself.

Labor and Culture

This idea caught my attention for two reasons.

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