Study Hacks Blog Decoding Patterns of Success

Email is Most Useful When Improving a Process that Existed Before Email

August 22nd, 2016 · 13 comments

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Connectivity Contradictions

Recently, I’ve been collecting stories from people who held the same type of job before and after the introduction of email. Something that struck me as I sorted through these recollections is their variety.

Email was a miracle to some.

For example, I talked to a woman who has spent many years in mergers and acquisitions. These deals, it turns out, require large contracts to be received and sent with urgency at unexpected times.

Before email, this meant weekends camped out at the office.

“If I was expecting a new version of a merger agreement, I would have to stand outside the fax room waiting for my 200-page document and then call to ask the other side to re-fax any missing pages,” my source recalled.

“If there was even a possibility that I would be needed, it made no sense to go home…people would sleep at the office.”

With email, these same urgent documents could suddenly reach her anywhere — greatly reducing time wasted squatting by the warmth of a fax modem and increasing time with her family.

“Email has been a plus,” she concludes.

But email was also a curse to many others. 

One teacher I spoke with, for example, told me about how the arrival of email made teachers at her school suddenly available to parents in a way they never had been before.

The school eventually instituted a policy that all such emails must be answered within 48 hours.

“Email exploded,” my source recalled. “My planning period was spent reading and answering emails…forget planning. [It became] a huge distraction from the already very difficult job of teaching.”

A Useful Heuristic

How do we make sense of these contradictions?

As I sorted through more stories like the above an interesting pattern emerged.

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On Primal Productivity

August 3rd, 2016 · 27 comments

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A Primal Movement

The primal/paleo philosophy argues that we’d all be better off behaving more like cavemen.

In slightly more detail, this school of thought notes that humankind evolved over hundreds of thousands of years to thrive with a paleolithic lifestyle. The neolithic revolution, which started with agricultural, and quickly (in evolutionary timescales) spawned today’s modern civilizations, is much too recent for our species to have caught up.

By this argument, we should look to paleolithic behavior to shape our basic activities such as eating, exercising, and socializing. To eat bread, or sit all day, or center our social life on a small electronic screen, is to fight our genetic heritage.

Or something like that.

This philosophy attracts both righteous adherents and smug critics. And they both have a point.

I maintain, however, that this type of thinking is important. Not necessarily because it’s able to credibly identify “optimum” behaviors, but because it poses clear thought experiments that are worthy of discussion.

An Interesting Thought Experiment

It’s with this spirit of exploration in mind that I pose the following prompt: what would the primal/paleo movement have to say about productivity?

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No Email, No Problem: A Workflow Engineering Case Study

July 20th, 2016 · 17 comments

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An Insightful Tale 

I recently ate lunch with an executive who manages several teams at a large biomedical organization. He told me an interesting story.

Not long ago, he hired someone new to help tackle an important project. A logistical problem, however, delayed some paperwork processing for the new employee.

The result was that he spent his first week with no company email address.

In isolation, this is just a story of minor HR bungling. But what caught my attention was what happened as a result of this accidental experiment in email freedom: nothing bad.

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From Descartes to Pokemon: Matthew Crawford’s Quest to Reclaim our Attention

July 15th, 2016 · 19 comments

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Matthew Crawford is one my favorite social critics.

(Damon Linker got it right when he quipped in The Week: “Reading [Crawford] is like putting on a pair of perfectly suited prescription glasses after a long period of squinting one’s way through life.”)

Crawford’s 2009 book, Shop Class as Soulcraft, which I draw from in Deep Work, takes on the bewildering, dehumanizing mess that is the knowledge economy.

His 2015 follow-up, The World Beyond Your Head, takes on the natural next topic: the attention economy.

This book is complicated and ambitious. But there’s one thread in particular that I think is worth underscoring. Crawford notes that the real problem with the current distracted state of our culture is not the prevalence of new distracting technologies. These are simply a reaction to a more fundamental reality:

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If You Don’t Choose Your Work Habits, Your Habits Will Choose You

July 7th, 2016 · 20 comments

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The Nature of Our Business

When Harvard Business School professor Leslie Perlow began her multi-year study of consultants at the high-pressure Boston Consulting Group (BCG), she was quick to identify a defining behavior of her subjects: they were always connected. The pressure for them to check their email at all waking hours was intense — a point captured in the title of Perlow’s 2012 book on her research, Sleeping with Your Smartphone.

As Perlow summarized in an HBR article on the topic, the BCG consultants, like many knowledge workers, see this constant connectivity simply as “the nature of our business.”

To me, however, the important question lurking behind this topic is how did this behavior become so natural?

And it’s here that Perlow’s research on BCG uncovers an interesting answer…

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Aziz Ansari Ignores His Email

June 28th, 2016 · 30 comments

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Deep Thoughts with Aziz Ansari

Last summer, comedian and actor Aziz Ansari was a guest on Stephen Dubner’s Freakonomics Radio show.

The stated purpose was to discuss Ansari’s book, Modern Romance, but the conversation wandered toward a wide-ranging exploration of Ansari’s complicated relationship with the Internet. I thought I would excerpt some choice quotes below.

Here’s Ansari on email versus depth:

“I would just get so many emails. And then when I started filming my TV show I just set up a thing that said, this email is dead. I’m not checking email…And I had an assistant on my show and I was like, you can call her…And you know what you realize is, all that shit people email you about all the time, all day, none of it is important. None of it is pressing…I found that I’m much more focused when I don’t have those little questions. And then at the end of the day I just have someone fill me in on everything or I call someone on the phone.”

And here he is on his social media habits:

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Milton Friedman’s Deep Work Seasons

June 21st, 2016 · 22 comments

Deep Economics

I’m always looking for particularly inspiring or exotic examples of deep work habits. With this in mind, I was pleased when an alert reader named Stepan recently sent me an interesting case study concerning the Nobel Prize winning economist Milton Friedman.

The following quote is taken from an interview with Friedman published in a macroeconomics textbook:

“[W]e typically spent three solid months in the country at our second home in New Hampshire to begin with and later on in Vermont. Then later on I split my life 50–50: we spent six months a year in Chicago and six months a year in Vermont. Almost all of my writing was done in Vermont or in New Hampshire, relatively little during the actual school year.”

Friedman goes on to elaborate how he maximized depth during his periods away from Chicago:

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Neal Stephenson’s Latest Novel Tackles Social Media (Hint: Future Humans are Not Impressed)

June 15th, 2016 · 15 comments

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Stellar Social Media

In the first line of Neal Stephenson’s epic sci fi tome, Seveneves, the moon shatters into seven pieces. Two years later, all life on earth is destroyed by the resulting rain of moon rocks from above.

Fortunately, before this cataclysm begins, humanity manages to send a small representative group of the species into space to live in a floating swarm of space station modules. These modules, naturally enough, are connected by social media applications running over a mesh network.

Given the projected importance of this network for maintaining a community, a social media celebrity named Tavistock Prowse is selected as one of the lucky survivors to join the new space colony. I’m not giving away anything not already stated on the book’s back cover when I note that things do not go well. (Especially for Tavistock Prowse.)

Enough people survive, however, for humanity to continue. As the book jumps 5000 years ahead, we learn that future humans have studied the life of Tavistock, and more specifically his interaction with social media.

They’re not impressed…

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