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Study Hacks Blog

Deep Habits: The Importance of Planning Every Minute of Your Work Day

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Time Blocking

The image above shows my plan for a random Wednesday earlier this month. My plan was captured on a single sheet of 24 pound paper in a Black n’ Red twin wire notebook. This page is divided into two columns. In the left column, I dedicated two lines to each hour of the day and then divided that time into blocks labeled with specific assignments. In the right column, I add explanatory notes for these blocks where needed.

Notice that I leave some extra room next to my time blocks. This allows me to make corrections as needed if the day unfolds in an unexpected way:

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I call this planning method time blocking. I take time blocking seriously, dedicating ten to twenty minutes every evening to building my schedule for the next day. During this planning process I consult my task lists and calendars, as well as my weekly and quarterly planning notes. My goal is to make sure progress is being made on the right things at the right  pace for the relevant deadlines.

This type of planning, to me, is like a chess game, with blocks of work getting spread and sorted in such a way that projects big and small all seem to click into completion with (just enough) time to spare.

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The Difficulties of Depth: A Case Study in Getting Important Things Done

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Deep Tracking

I’m obsessed with deep work. I believe it’s the key to crafting a meaningful and interesting career. And yet, even I — Dr. Deep Work himself — sometimes struggle to fit enough of it into my weekly schedule.

I recently set out to find out why…

Fortunately, I have a good data set to use in this effort. As readers of STRAIGHT-A know, I believe in time blocking (if you don’t plan every minute of your day in advance, your efficiency will plummet).

I use Black n’ Red notebooks for this purpose, one page per day. As shown in the above picture, I hold on to my old notebooks so I can study my habits when needed.

I went back through the notebook I used during my fall semester and identified two weeks: one which was good (close to half my time was dedicated to deep work on research and writing), and one which was bad (less than a quarter of my time was dedicated to these efforts).

My goal was to understand the difference between these two weeks, and by doing so, hopefully identifying the scheduling traps most damaging to efforts toward depth.

(I recognize that even my bad week represents more deep work than most are able to fit into their schedule [I’ve been at this for a while], but what matters here is the relative difference in time, not the absolute values.)

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Why I Never Joined Facebook

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Facebook Arrives

I remember when I first heard about Facebook. I was an undergraduate at Dartmouth College. At the time, the service was being made available on a school-by-school basis, and, one spring day in 2004, it finally arrived at our corner of the Ivy League.

Many of my friends were excited by this event. They were surprised when I didn’t join.

“What problem do I have that this solves?”, I asked.

No one could answer.

They would, instead, talk about new features it made available, like being able to reconnect with people from high school or post photos. But my lack of ability to connect with old classmates or to publicize my social outings were not problems I needed fixed.

“Every product and service ever invented offers new features,” I’d respond, “but what problem do I have that Facebook’s features are solving? Why should this product, of all products, earn my attention?”

Again, no one could answer.

After a while, I stopped asking this question, and just moved on with my life without a presence on Facebook. Ten years later, I still have never had a Facebook account — nor any social media account, for that matter — and have never missed it.

I have close friends. I still have lots of readers and still sell lots of books. And I’ve preserved my ability to focus, allowing me to make a nice a living as a theoretician.

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